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NEW HIRE REPORTING

Federal welfare reform legislation of 1996 requires all employers report certain information on newly hired or rehired employees to the Employment Security Division of the Department of Employment, Training and Rehabilitation.

Who Must Report New Hires?

Any employer who hires or rehires employees for whom a W-4 is required by the Internal Revenue Service (IRS).

Where Must New Hire Reports be Sent?

Department of Employment, Training and Rehabilitation
Employment Security Division - New Hire Unit
500 East Third Street
Carson City, NV 89713-0033
Fax Number: (775) 684-6379

What New Hire Information Must be Reported?

For each person hired or rehired:

  • Employee’s Full Name
  • Employee’s Social Security Number
  • Employee’s Address
  • Employer’s Federal Identification Number
  • Employer’s Name
  • Employer’s Address

When Must New Hire Information be Reported?

  • Within 20 days of such hire or rehire, OR
  • Twice per month, if reporting magnetically.

How Must New Hire Information be Reported?

  • Copies of the W-4 form OR
  • Written information, in any format, is acceptable as long as it contains the six (6) data elements listed above mailed or faxed.
  • Information may be sent via magnetic media.

    To obtain specifications, please call:
    (888) 639-7241 toll fee or
    (775) 684-6370
Multistate Employers
If you have employees in more than one state, employees may be reported to the state in which they are working, or you may report all employees to one state. If you choose to report to one state, you must do so electronically or magnetically. Also, you must notify the Secretary of Health and Human Services of the state you choose. Notification should be mailed to:

Department of Health and Human Services
Office of Child Support Enforcement
Multistate Employer Registration
PO Box 509
Randallstown, MD 21133
Customer Service: (202) 401-9267
www.acf.hhs.gov/programs/cse/newhire

 

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Last Updated ( Friday, 29 June 2007 )
 
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Nevada Department of Health and Human Services